Administrative Assistant Jobs at European Union Delegation to Tanzania

Welcome to our website daadtimes.com, In This Article, are you looking for Administrative Assistant Jobs at European Union Delegation to Tanzania job opportunity. The 27 EU Member States’ Embassies and Consulates in Dar es Salaam collaborate closely with the EU Delegation to the United Republic of Tanzania and the East African Community. As an official diplomatic mission, we represent the European Union in all matters with the Tanzanian government that fall under the purview of the EU.

the Administrative Assistant (Local Agent Group 2) position in the Administration Section of the Delegation. There are sporadic unusual working hours and the crew comprises of thirteen individuals.

The recruited individual will be assigned responsibilities under this role based on the needs of the delegation and how those needs develop over time. The chosen applicant will work under the direction and control of the Head of Administration Section, offering assistance, knowledge, and support in the areas of administrative, financial, and logistical support as well as human resources.

Responsibilities

Administrative, financial and Logistical Support:

Administer authorizations for missions,
Help with contract execution, administration, and oversight
Before, during, or after work is completed and commodities are delivered, monitor, regulate, and inspect the various documentation produced by contractors; verify that invoices are accurate and in compliance with requirements.
Maintain order completion data and generate statistics
Helps the Account Clerk and the Head of Administration with budget requests, monitoring the execution of the budget and delegation of running costs.
Assist in managing mission reimbursements for every employee under delegation.

Management of HR Matters:

Ensuring proper protocols are followed during the recruitment and selection process.
Oversee the mission, training, and leave policies for every employee under delegation.
When hiring new employees, make sure they are placed in the appropriate group and phase.
Assisting with claims for medical reimbursement
Keeper of all HR-related concerns for the Assignment
Reserve for the Head of Administration in case of absence

Back-up and Support Function Procurement and Planning:

Help to guarantee efficient planning and general coordination of the section’s activities
Aid in the execution of procurement and tendering processes
Organizing and preparing all proposal and tender files
Arrangement of the procedures for opening and evaluation
Involvement on the opening and assessment committees
Responses to Offerors
Drafting addenda, contracts, etc.
Ex-ante/ex-post publicity
Verification of contract validity
Oversee the mission, training, and leave policies for every employee under delegation.
Reserve for the Head of Administration in case of absence

Protocol and Visits/Events:

Help with Protocol: visas, licenses, travel permits, vehicle plates, and removals
Interactions with the Foreign Affairs Ministry
Plan High-Level Visits with the assistance of the Political Section, the PA to the Ambassador, and the Head of Administration, working closely together to make sure everything is done (hotel reservations, inspection visits, airline tickets, venue reservations, extra cars and drivers, etc.).
Provide logistical and administrative support for the Delegation’s planned activities and events, including coordinating with contractors for Europe Day, the European Festival, dinners, cocktail parties, and get-togethers at the Residence, among other events.

Eligibility and Requirements

Qualifications: Academic diploma in Human Resources Management, Business Administration, Public Administration, or a similar field.
Professional experience: five years in administrative management, five years in human resources management, five years in procurement/tendering, and five years of experience dealing with embassies, non-governmental organizations, and international organizations.
Knowledge of languages: Proficiency in both English, swahili and also, another EU language (e.g., German, French) is a must. Understanding C1, being able to read C1, speaking C1, and being able to write C.

Application Process

The Committee established for this purpose will choose the eligible applications after the application deadline.

The next steps in the selection process may involve interviews, a practical CV exam, and a shortlisting of candidates based on evaluation of the information in their cover letter, depending on the volume of applications received.

Send your cover letter and your comprehensive English EuroPass CV, filled out using the template found at https://europa.eu/europass/eportfolio/screen/cv-editor?lang=en. Your reason for applying should be mentioned in the cover letter and here (https://www.eeas.europa.eu/delegations/tanzania/vacancy-administrative-assistant_en?s=124) for full vacancy details.

All applications must be submitted through this email address: eeasjobs-070@eeas.europa.eu

Subject: Administrative Assistant 172527. Deadline 23^rd August 2024